Privacy policy

Intro text

The Stewards’ Trust is committed to protecting your privacy. We want you to understand how we manage any information held about you.


The law

The Trust is committed to ensuring any personal data will be dealt with in line with the Data Protection Act 1998 and General Date Protection Regulation (GDPR).

What we do

The Stewards’ Trust is required to hold certain personal information on its employees, volunteers, supporters, guests and trustees to carry out its day to day operations, to meet its objectives and to comply with legal obligations. To comply with the law, personal information will be collected and used fairly, stored safely and not disclosed to any other person unlawfully.

The Stewards’ Trust will hold personal information about guests (including children) but will not release the information to any third party unless specifically required for safety reasons. Some details may be shared with our authorised volunteer teams.

We are applying the 'necessary to fulfil a contract' condition to allow us to process the Personal Data of guests. For guests who have previously applied for our events, we will also apply the 'legitimate interest' condition to allow us to send information about Stewards' Trust events and other updates in the future. Guests can be asked to be be taken off our distribution list and can also unsubscribe at any time themselves via a link in an email.

We do not knowingly collect any personal information from a child without the consent of the child's parent(s).

Under the Data Protection Act you are entitled to request access to such information about your child which is held on our database.

Online donations

The Stewards’ Trust website is a safe platform for our supporters to visit and on which to make online donations. Any donations made online are secure. When you make a donation online we ask for your name, contact details, address, and credit card information.

The information we collect is used to process your donation(s) and to verify credit card data. 

Children under the age of 16 should obtain parental consent before donating.

Do we share your information?

We will never sell, swap or share your personal information with third parties.

We may disclose to third parties aggregate statistics regarding donations but these statistics do not include any personally identifying information.

All credit card donations are processed by a third-party financial institution who will only use your personal information for the purpose of processing the transaction.


Our website uses cookies, small pieces of data stored inside a website browser, across our websites to improve their performance and to enhance your user experience. When you visit our website, cookies allow us to collect some non-identifying basic information. This includes the total number of visitors, the pages viewed, and other anonymous information. We use this information to make your experience on our website as smooth as possible and to allow us to make any necessary improvements.


To enable us to determine which of our emails are more interesting to our users, our emails may contain a single tracking pixel to allow us to see whether emails are opened and also which links people click the most. The pixel will be deleted when you delete the email.

You can unsubscribe from email by clicking the unsubscribe link in our most recent email at any time.

How do you contact us regarding your information?

If at any time you change your email or postal address, or if any of the other information we hold is inaccurate or out of date, please contact us.

If you would like to receive our email newsletter, please use the ‘Join the Family’ sign up function on our homepage; or if you wish to unsubscribe from any of our mailings, please contact us to confirm your full name, address, and e-mail address.

If you would like to discuss any of this in further detail, please email us at